Program Assistant- Douala, CAMEROON
Job #: 091753
Title: Program Assistant- Douala, CAMEROON
Job Stream: Administration
Location: Douala, Cameroon
Close Date: 14-Oct-2009
Background / General description:
The mission of the International Finance Corporation (IFC), the private sector arm of the World Bank Group, is to promote sustainable private sector investment in developing countries, helping to reduce poverty and improve people s lives. IFC has launched the Private Enterprise Partnership for Africa (PEP Africa). PEP Africa is an IFC donor funded organization, managed by IFC. It establishes partnership between the public and private sectors and delivers technical assistance programs and advisory services to improve the investment climate, mobilize private sector investment and enhance the competitiveness of small medium size industries. PEP Africa, in Douala, Cameroon Africa is seeking to recruit a dynamic, outgoing, organized and suitably qualified candidate to fill the post of Program Assistant. The primary objective of the Program Assistant will be to support staff members in the Douala office and also work with the larger group of IFC. The candidate that would suit this opportunity will have a high attention to detail, great time management skills and have a high level of motivation, energy and passion for taking ownership of their PA responsibilities.
Duties and Accountabilities:
Providing primary assistance to the Advisory Services (AS) team in the implementation of the unit’s work program, including some specialized support in a specific area(s), e.g. consultant recruitment, editorial assistance, etc.
Assisting in the identification and resolving of diverse issues/problems, which often require interpretation of existing operational procedures and processes, and independently determining the appropriate application.
Initiating and assisting in preparation of presentation (strong PowerPoint skills).
Providing back-up support to other assistants. Administrative support
Provide full range of administrative support, i.e., scheduling and arranging meetings, conferences calls and videoconferences;
Managing logistical arrangements for travel;
Ensuring effective processing of all AS related documents and correspondence, including obtaining appropriate clearances, signatures, etc.;
Plan and arrange logistics for various events, e.g., meetings, conferences, workshops, retreats, brown bag lunches, etc.;
Update the teams staff lists and staff travel and leave schedules; and
Assume a backup role for the office IT coordinator during absences and heavy work periods.
Ad-hoc duties as required by this office
High School and Secretarial Diploma or equivalent diploma, with a minimum of 5 to 7 years experience;
Proficiency in using advanced functions on IFC standard computer applications (Windows applications: WORD, EXCEL, POWERPOINT…);
Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
Proficient English and French skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
Effective time management and organizational skills; and
Ability to produce high-quality work under pressure. Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment, demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively.